-> Registration fees
Please be aware that at least one full registration before July 04, 2007 per accepted paper is mandatory to include the paper in the proceedings of the conference, even if the presenting author is a student.
Full Registration: 500 euros before July 12; 600 euros after July 12 till August 22
Full Student Registration: 350 euros before July 12; 400 euros after July 12 till August 22
Accompanying Person Registration: 200 euros
The deadline for registration fee payment is August 22, 2007
Full and Student Registration fee includes
- access to all conference technical sessions one volume of the conference proceedings + participant kit
- lunch and escoffee breaks
- social program
Accompanying Person Registration fee includes
ON-LINE REGISTRATION operated by Monomax Ltd.
Cancellation policy
Cancellation of participation must be presented in written form and sent by e-mail nza [at] monomax.org
For cancellations received until August 27, 2007, 40 % of the registration fee will be transferred back (minus bank fees).
For cancellations received after August 27, 2007, no refund
will be provided.
All refunds will be preceded after the Conference.
-> Visa information
Please account that all citizens of European Union, USA, Korea, China and other countries need to obtain visa for entrance into Russia. The procedure of visa application varies from country to country and could take more than 2 weeks. We would recommend to start it as soon as you know about your participation in the conference. Please check this with your local Embassy of Russian Federation
Visa support letter will be sent by Monomax Meetings&Incentives according to the information you submit on-line and after registration fee payment and hotel reservation.
If you book the hotel independently from Monomax Meetings&Incentives the visa support will be sent to you only after receiving your hotel confirmation by e-mail nza [at] monomax.org
Tourist visa is enough to attend the conference. The invitation letter will be sent to you by fax.
To obtain the Tourist Visa to the Russian Federation you should take the following steps:
- submit the corresponding request at the online registration
- reserve and pay the hotel accommodation
- get the tourist visa invitation letter/voucher from Monomax Meetings&Incentives
- present the papers together with visa application form correctly filled in and photos to the Russian Consulate or Embassy in the country of application
- get the Tourist Visa in your passport from the Consulate or Embassy
The price for tourist visa support is not included in the registration fee and should be paid separately. It is 350 RUR per invitation (approx. 10 euros).
If for some circumstances only business visa is valid for you the request should be sent on e-mail nza[at]monomax.org. Business visa support cost is 1500 RUR plus post fee. Please note that business visa obtaining takes more time then tourist visa. The request for business visa support should be sent to Monomax Meetings&Incentives no later then July 15, 2007.
Please, be advised that in order to obtain the visa your passport must be valid for at least 3 months after the proposed date.
Migration card
All foreign citizens arriving in Russia have to complete a migration card given at the customs. Please, fill it in carefully and keep safe until you leave the country.
-> Payment
All payments should be done on the participant's personal on-line registration page. To make payments for an accompanying person, this person should be separately registered, and make payment on his (her) personal registration page.
All payments (registration fee, hotel accommodation or additional services) can be done separately. To return to the personal payment page in order to make the rest of payments, the participant should use his login and password and enter the "Payment Section".
Sorry, we do not accept private and company checks or Euro cheques.
YOU CAN CHECK YOUR ACCEPTED PAYMENTS YOURSELF entering your personal registration page in section "My orders and payments". The payments can be done in three different ways:
- Payment by credit card (all major credit cards are accepted for all charges: VISA (Classic only), EUROCARD/MASTERCARD, AMERICAN EXPRESS).
If the Credit Card payment is preferable, the Agreement of Payment Form will be created automatically when clicking on this option. Please print it out, fill it in, sign and send it to the Conference Service Agency secure fax number: +7 (812) 335 99 58.
On receiving of your Agreement of Payment the Conference Service Agency will charge the indicated credit card with amount stated, and send the confirmation of payment to the participant.
- Payment by bank transfer. If the payment by bank transfer was chosen by the participant as the preferable way of payment, the invoice for the total amount for chosen services will be created automatically during on-line registration process. It is possible to create the invoice for EURO or USD payment by pressing the corresponding button. Please print it out and proceed to payment.
In order to confirm your payment please send the copy of your bank transfer document to Conference Service Agency by fax +7 (812) 335 99 58 or by e-mail: nza[at]monomax.org
DO NOT FORGET TO PUT A FLAG NEXT TO THE SERVICE YOU PAY FOR
DO NOT MAKE ANY CORRECTIONS IN FIGURES AND NUMBERS IN AGREEMENT OF PAYMENT OR INVOICE
- Internet payment. For the Internet payments Monomax Meetings&Incentives uses the Assist E-Payment System for secure credit card Internet payments. The Assist uses SSL-connection, making your on-line purchase safe. If you have chosen the Internet payment option, just follow the instruction.
Only VISA (Classic only) and Eurocard/MasterCard are accepted.
If you have any problem with payments or need assistance please do not hesitate to contact Conference Service Agency at nza[at]monomax.org
-> Hotel information
The hotel accommodation should be booked at the participant’s personal on-line registration page. Use your personal login and password you received while registering to enter your registration and the “Accommodation” section.
Conference Service Agency Monomax offers following hotels for the participants’ accommodation during the Conference dates September 9-15, 2007:
NEPTUN Hotel rates [limited offer]:
- *** single: 2,550 roubles per night including beakfast and tax (approx. 98 USD or 74 euro)
- *** double: 4,200 roubles per night including beakfast and tax (approx. 162 USD or 121 euro)
- **** double single use: 4,500 roubles per night including beakfast and tax (approx. 173 USD or 129 euro)
- **** double: 5,000 roubles per night including beakfast and tax (approx. 192 USD or 144 euro)
Oktiabrskaya Hotel rates:
- single: 3,400 roubles per night including beakfast and tax (approx. 131 USD or 98 euro)
- double: 4,000 roubles per night including beakfast and tax (approx. 153 USD or 115 euro)
Comfort Hotel rates:
- DBL Clas: 3,900 roubles per night including beakfast and tax (approx. 150 USD or 112 euro)
- DBL Sup: 4,400 roubles per night including beakfast and tax (approx. 169 USD or 126 euro)
Herzen-haus Hotel rates:
- DBL Clas: 3,600 roubles per night including beakfast and tax (approx. 138 USD or 103 euro)
- DBL Sup: 4,000 roubles per night including beakfast and tax (approx. 153 USD or 115 euro)
- Twin: 4,000 roubles per night including beakfast and tax (approx. 153 USD or 115 euro)
The prices are indicated per room per night including breakfast and tax.
Prices are given in accordance with the hotel's rack rates and can be changed in connection with hotel rates growth.
Check in/check out time in hotels - 14:00/12:00.
If you intend to stay in the hotel during some hours after check out time the half price of one night stay in the hotel should be extra paid. (in “Oktiabrskaya”, “Neptun” hotel – full price of one night stay should be extra paid).
The Conference Service Agent ensures the preferable hotel accommodation in case you provide Hotel Reservation and make the full payment until August 5, 2007.
After this date the requests for accommodation are accepted but without guarantees for available places. Please, ask for availability by the e-mail: nza[at]@monomax.org
If the full payment for hotel accommodation is not paid before August 5, 2007 the reservation will be cancelled.
To find more information about the payment procedure see "Payments section".
Please note:
To make your hotel reservation and prepayment you should be registered for the Workshop using on-line registration.
To find more information about the payment procedure see "Payments section".
If for any reason you can not make your hotel reservation on-line or have any questions concerning the hotel accommodation please contact the Conference Service Agency Monomax Meetings & Incentives.
Cancellation of accomodation
Cancellation of the Hotel booking should be made in written form only and forwarded to the Conference Service Agency Monomax Meetings & Incentives by e-mail: nza[at]monomax.org or by fax +7 (812) 335 20 39.
For cancellations received before August 5, 2007 the sum of payment will be refunded completely (minus banking costs).
In case of cancellation received after August 5, 2007 the cost of one night stay and the amount of banking costs will be charged out of the amount of your payment. The rest amount of payment will be reimbursed.
Monomax Meetings & Incentives Company is the official Conference Service Agency
and will help participants with visa arrangements, accommodation and other matters of the Conference.
Monomax Meetings & Incentives (www.monomax.ru) is a member of the International Congress & Convention Association (ICCA) in category "Congress Travel & DMC"
Contact person:
Natalia Zakharova
Tel.: +7 (812) 335-2055
Fax: +7 (812) 335 99 58
E-mail: nza [at] monomax.org
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