>>> Registration fees for NEW2AN 2012 and ruSMART 2012
Please be aware that for NEW2AN and ruSMART at least one full registration before June 03, 2012 per accepted paper is mandatory to include the paper in the proceedings of the conference, even if the presenting author is a student. Registration fee covers up to 2 papers (if presented by one person).
|
EARLY registration
before July 19, 2012 |
LATE registration
after July 19, 2012 |
Full NEW2AN only (3 days)
|
24,500 RUR |
28,300 RUR |
Full ruSMART only (2 days)
|
18,500 RUR |
22,300 RUR |
Accompanying person
|
5,000 RUR |
5,000 RUR |
Exchange rates (as of October 18, 2011): 1 EUR = 42.87 RUR
ECB exchange rate for EUR are available here.
The deadline for registration fee payment for NEW2AN 2012 and ruSMART 2012 is July 26, 2012
Full NEW2AN registration fee covers:
- access to all NEW2AN and ruSMART facilities for 3 days (August 27-29, 2012)
- one copy of Springer LNCS proceedings
- lunches and coffee breaks
- social event
Full ruSMART registration fee covers:
- access to all ruSMART facilities for 2 days (August 27-28, 2012)
- one copy of Springer LNCS proceedings
- lunches and coffee breaks
- social event
Accompanying person registration fee covers:
>>> On-line Registration
ON-LINE REGISTRATION operated by Monomax Ltd. - will be available in May, 2012
>>> Cancellation policy
Cancellation of participation must be presented in written form and sent by e-mail Ekaterina.Livshits@monomax.org or by fax +7 812 335 20 39. For cancellations received until July 04, 2012, 40% of the registration fee will be transferred back (minus bank fees). For cancellations received after July 04, 2012, no refund will be provided.
All refunds will be processed after the Conference.
>>> Payment
All payments should be done from the personal On-line Registration page of a participant. It is better to make all the payments for accompanying persons from the personal Registration page of the main participant.
Conference payments (registration fee, hotel accommodation or additional services payments) can be done either concurrently or step-by-step. In order to accomplish financial arrangements a participant should use his login and password to enter the personal Payment section.
Please, note, we do not accept private and company cheques or Euro cheques.
The payments can be made in the following different ways:
1. Credit card payment (major credit cards are accepted: VISA (Classic only), EUROCARD/MASTERCARD).
a) Agreement of payment (off-line transaction). When a participant chooses this way of payments arrangement, the Agreement of Payment Form appears automatically after clicking on this option. A participant should print it out, check the sum he/she'd wish to pay, fill in the form, put his signature and send it to the Conference Service Agency secure fax number: +7 (812) 335 20 39. On receiving the Agreement of Payment Form the Conference Service Agency will charge the stated amount off the indicated credit card account and send an acknowledgement of the payment receipt back to participant.
b) Internet payment by credit card (online transaction). To support payments through Internet Monomax Meetings&Incentives cooperates with Assist - the secure Internet payment system. Assist e-payment system uses SSL-connection, making on-line purchasing safe. If an Internet payment option is chosen a participant must simply follow the steps as in instruction.
2. Payment by Bank transfer
If the payment by bank transfer is chosen by a participant, the invoice amounting to the total sum for the chosen services is created automatically by clicking on the correspondent button. It is also possible to choose the currency of the invoice (EURO or USD). A participant should print out the Invoice and instruct his/her bank or accounts department to remit the money. In order to confirm the payment a participant should send a copy of the bank transfer order to the Conference Service Agency secure fax number +7 (812) 335 20 39 or e-mail address: Ekaterina.Livshits@monomax.org
DO NOT FORGET TO PUT A FLAG NEXT TO THE SERVICE YOU PLAN TO PAY FOR.
DO NOT CORRECT ANY FIGURES OR NUMBERS NEITHER IN THE AGREEMENT OF PAYMENT NOR IN THE INVOICE.
If you have any problems with payment arrangements and need our assistance, please, do not hesitate to contact Conference Service Agency by phone +7 (812) 335 20 55 ext.452.
>>> Visa
All foreign participants of the Conference have to obtain a visa to enter the Russian Federation. Participants are responsible for completing all legal formalities regarding their visa prior to entering the Russian Federation. Each person will have to apply for visa himself/herself in his/her home country.
1. VISA REQUIREMENTS: GENERAL INFORMATION
Please, contact the nearest Russian Embassy in your country to check the list of necessary documents for applying for Russian visa.
A tourist visa is recommended for all participants who need a visa (it is faster and cheaper).
Conference Service Agency will provide all participants with a visa invitation (voucher) and confirmation of the hotel reservation. These documents are required for the formal visa application at a Russian Consulate or Embassy.
Please, contact the Russian consulate in your country to confirm whether a fax copy of the invitation (electronic pdf document) is acceptable for the application or whether original documents are required. If the originals are required, Conference Service Agency will send you the visa support documents by courier (there is a fee for this service).
In most countries, online application forms are mandatory to request a visa. However, procedures and fees may vary across different countries. Please, read the instructions carefully before submitting an application. In most countries two passport photos, proof of purchase of a personal travel/health insurance and the details of return air ticket may be required at the time of application. Your passport must be valid for at least 6 months after the proposed date.
2. REQUESTING A TOURIST VISA INVITATION
Use the online registration (Visa Support section) to submit a request for a tourist visa invitation. This request should be filled in at the time of the reservation for your hotel accommodation. Visa support documents will be issued based on the personal information submitted by each participant and accompanying person during the registration. Please, check if the information is correct to avoid errors.
Please, note that Monomax will issue the tourist visa invitation ONLY after the payment of hotel accommodation and of the visa invitation.
Important note: Make sure all information shown in the invitation is correct immediately upon receipt. Contact a Conference Service Agency representative if you find any mistake. Participants who decide to make their own travel arrangements (e.g., those who have made their own hotel reservation) still require a tourist visa invitation. Please, send the copy of hotel confirmation by email Ekaterina.Livshits@monomax.org to be provided with visa support. Participants who plan to stay at friends, should be provided with private invitation by their friends (according to the Russian laws).
Visa invitation type
|
Price, RUR |
Comments |
Tourist (fax copy) |
450 |
Fax copy |
Tourist (original tourist visa invitation + express mail expenses - FedEx) |
3,500 |
Period of delivery: 3-4 days |
The deadline to make request for tourist visa invitation is August 09, 2012.
Please note! In case you need the mail service, please, INDICATE your FULL ADRESS and telephone in COMMENTS section of VISA SUPPORT page. If there is no information in Comments, we will send your documents to the address that is indicated on the personal page.
3. FILLING IN YOUR VISA APPLICATION FORM ONLINE OR AT THE RUSSIAN EMBASSY/CONSULATE:
#7 in Visa Application form – Object of journey – please state TOURISM
(please do not state any other purpose of visit as you are applying for a Tourist visa).
#8 in Visa Application form – Russian organization to be visited – state No organization to be visited.
#9 in Visa Application form – Route of journey – Saint Petersburg (and/or other cities you are going to visit in Russia).
#14 in Visa Application form – Index and name of the tourist group – state Monomax Ltd., MFI reference # 0343, MVT # 000398.
4. MIGRATION CARD
All foreign citizens arriving in Russia have to complete a migration card while passing through customs. Migration card will be given to foreigners before crossing the boarder (in airplane, train etc). Please, fill in it carefully and keep safe until you leave the country.
5. REGISTRATION UPON ARRIVAL IN THE RUSSIAN FEDERATION
Russian law requires foreign nationals staying more than 3 days on the territory of Russian Federation to register within first 3 working days from crossing the border. Your hotel takes all responsibilities for the registration. A fee of RUR 150-300 per person is charge for the period of stay. This amount is to be paid by the guest directly at the hotel check in desk upon arrival. You are liable to an additional fee of RUR 200 if you extend your stay at the hotel, beyond the period you have indicated during your registration online.
If you have any questions or need our assistance please do not hesitate to contact us at Ekaterina.Livshits@monomax.org Please, do not forget to provide your login ID number in all correspondence.
